How Simple Intranet Software Solutions Enable Remote Workplace
Businesses may have a physical location to mark their presence in the real world, be it an office or a storefront. However, remote working has made this ‘physical location’ thing more of a luxury than the necessity. Today, organizations can operate from multiple locations and serve customers all around the world. Using simple intranet software solutions as collaboration tools, they can stay connected with remote employees and make them work together.
Cloud-based intranet tools work as centralized platforms where employees can collaborate while remaining miles away from each other. In addition to managing people, these digital solutions allow organizations to develop remote workplaces where productivity or company culture is not compromised.
Here are some ways an intranet can be leveraged to power remote workplace:
- Communication with Ease
As per research, an average employee spends at least 2.5 hours a day on emails. This includes reading emails and responding to them. The time increases in the case of a remote workplace when these emails are sent for communication.
Using intranet software, organizations can create employee profiles and add them to chat and instant message groups. After that, these employees can communicate with each other in real-time, instead of sending countless emails.
Chat features of an intranet solution work similar to a social media platform. Users can connect with others and send text, images, videos, and other materials.
- Collaboration for Projects
Managing projects is a challenging job, especially when people working on them are in different locations. In such a situation, tracking progress and staying in touch with project members become a time-consuming task. All these challenges can be overcome with the help of an intranet solution.
Intranet solutions allow collaboration for projects with ease. They bring all project members on a common platform, where authorized members can work together in real-time for common objectives. They can communicate, discuss, share plans, and work on them simultaneously, while staying miles away from each other.
Using various features for collaboration, project leaders can track progress and give feedback to their team members. Also, employees receive feedback and make changes in their work, which can be noticed by project managers.
- Virtual Meetings
An average employee spends around 50% of his work life in meetings, as per research. Although meetings are an essential part of an organization, they can be more productive and time-saving with the help of intranet software.
Cloud-based intranet solutions bring employees on a common platform for virtual meetings. Remote workers do not need to travel several miles just to take part in meetings. They can create groups and discuss several things during online meetings.
Virtual meetings not only save time for employees but also limit the cost of meeting accessories like stationery, projectors, files, and others.
- Knowledge Sharing in Real-time
In addition to communication, authorized remote workers can share knowledge with their colleagues in real-time. They can use simple intranet software to store their files and share documents with others.
Multiple users can work on the same file, despite being miles away from each other. Their changes are visible to everyone in real-time.
Apart from sending/receiving files, intranet solutions allow authorized members to share knowledge in the form of blogs, forums, and other types of posts.
Cloud-based Intranet software solutions are effective, reliable, and inexpensive solutions to enable/manage the remote workplace. Using various features of an intranet solution, remote employees can collaborate for projects, work together on the same files, and share knowledge. In this way, intranet platforms help overcome the limitations of the remote workplace and promote productivity within an organization.